Many businesses, large and small, benefit from transcription services. If you have decided that your business needs a transcription service, you're probably already on the hunt for a reliable company. However, you've also probably realized that there are many different options when it comes to transcription companies. Unfortunately, this can make it difficult to select one. Luckily, you can make your search for the perfect transcription company easy by following these four tips:
1. Ask For A Sample
If quality and accuracy are important to you – and it should be – don't feel bad about asking for a sample. A quick test will ensure that that the those working on your projects are skilled and accurate. Depending on the scope of your projects, you might want to ensure that the final product has been proof-read and is completely free of errors. In addition, a quick sample can give you information about the in-house quality assurance team. If the sample is well-done and error-free, it's a good sign that the company takes transcription seriously.
2. Know What Technology Is Used
There are many different software programs that transcription companies use. After all, there is a myriad of different programs that can be used for document management and data input. If you have preferences on the type of software used, you might want to look for a company that uses these programs on a regular basis. This will ensure that you're comfortable with the final product. It will also ensure that there are no delays, as there won't be a need to learn new software.
3. Consider Security
Even if your business isn't working with sensitive data like credit cards or medical files, it's still important to consider the security of the transcription company. Non-disclosure agreements are standard. However, you should also consider the security of how files are stored and uploaded. Ideally, you'll want to choose a company that offers several layers of protection. Private servers and uploads website uploads should definitely be considered a must-have.
4. Think About Future Needs
Finally, consider how much work you'll need to be transcribed in the future. While you might only need one or two projects transcribed at a time currently, that might change. This is why it's a good idea to consider the size and availability of the team transcribing your work. While a single person might be able to handle your current needs, you might need a team of four (or even ten) in the future. So ask the company about their capabilities to ensure you won't need to switch companies later.
While choosing a company to transcribe your business data might seem like a difficult task, it doesn't have to be. With these tips and a little patience, you can make finding a transcribing company easy.
Contact a business transcription company for more information and assistance.